Index

1. Updates
2. Pool Season
3. Property Management
4. By-Laws
5. Property As Rental
6. HOA Payment
7. Miscellaneous

1. Updates

New Property Management Notification

Patti Shaw has informed the Board of Directors that she will retire at the end of her contract this year. We would like to recognize and thank Patti for her guidance and commitment to Fairfield over the last 16+ years.

After completing an extensive search for a replacement Property Manager, we are officially under agreement with Tidewater Property Management. Tidewater stood out from other Property Managers because of their transparent pricing, positive testimonials from existing association clients, and industry connections and expertise. Our property manager is Julie Smith. For more info, please read this announcement.

FFLN General Meeting 2024

Save the date for our virtual Fairfield General meeting! Tuesday November 19th at 6PM. More information will be forthcoming.

We have 2 board council positions opening for election! If interested, please submit your resume and a short bio by Saturday November 2nd at 6PM to our board secretary at dkmay102@gmail.com. Any submissions after selected date and time will not be considered for election. All candidates will have time at our general meeting in November to introduce themselves to the community. Please feel free to reach out to our board secretary if you have any additional questions.

Dog Registration

A reminder from the Fairfield HOA that all Homeowners owning a dog are to register their pet with the HOA by completing the Fairfield Pet Registration form. The HOA has updated the requirements for registration which now includes a full photo of the pet. For more info, please read this memo.

Dryer Vent Cleaning

Dryer vent cleaning is the responsibility of each homeowner that serves to improve the efficiency of your machine, reduce drying time and most importantly, prevent a possible dryer vent fire.

Trash Totes and Parking Reminder

The HOA is seeing and receiving reports of illegal parking and trash totes not being stowed away upon being emptied. This memo will serve as a reminder to all Homeowners that the HOA will start issuing monetary violations for any illegal parking or trash totes not stowed away after being emptied.

Fairfield Trash Collection Important Notice

Since 2020, Republic has been provided trash collection service to Fairfield each Monday. Attachment is their trash collection and recycle schedule for 2024.

Landlords: Please be sure to notify your tenants of this change.

2. Pool Season

Close until May 2025

3. Property Management

Fairfield Property Manager

As of November 1, 2024, Tidewater has been contracted as Fairfield Property Manager. Homeowners can contact our new Property Manager, Julie Smith at 302-260-9595 ex 176 during business hours 9AM to 5PM, Monday to Friday. After normal business hours and on weekends, calls made to Tidewater will be connected to an after-hours emergency answering service.

Maintenance of Common Area

As you are aware, the area that is in the rear of your unit is a common area and cannot be maintained properly if there are articles on the ground. Unless you have installed an approved ground patio pad (concrete or pavers) in the rear of your unit, all articles including outdoor furniture, toys, grills, etc., must be removed each evening. Violators will be fined $100 and if belongings are not removed within 24 hours of being notified, articles will be hauled away at owner’s expense and pool privileges will be revoked. For more information, please read this memo.

Parking Rules

Reminder of the Fairfield’s parking rules and regulations for vehicles and golf carts. Violators will be towed at owner’s expense without further warning. To retrieve vehicles, contact Coastal Towing at (302) 645-6300

Goft Cart Registration

All golf cart owners are required to register the vehicle with HOA Council and comply with the Fairfield Rules and Regulations. Please fill out this application.. For more info, please read this memo.

Request for Repairs

"REQUEST FOR REPAIRS" - updated on February 9, 2024. Please use the revised forms listed below for Request for Repairs: in Microsoft Word or in PDF. Once finish, send the form to:

4. By-laws

Rules & Regulations

Please follow this link for Fairfield Rules & Regulations that is adopted and updated by the Fairfield Council on December 3, 2018. Homeowners are responsible to provide tenants with a copy of this document and to secure their signatures on the Renters Agreement Form revised on April 16, 2013

Delaware Uniform Common Interest Ownership Act (Chapter 81): Effective on September 30, 2009, a new Delaware law, Title 25 requires our community have a formal reserve study and maintain funds in order to secure mortgages. The law can be accessed here.

Architectural Alteration Request

All requests must be submitted to the FFHOA Architectural Committee (AC) for review and approval/denial. Under no circumstances will work or commitment of work be made by the Owner until a written approval from the FFHOA Council is received by the Owner. Any work that is commenced prior to receiving the Council’s approval will result in penalties and fines. For more information and procedure, please read this attachment.

Council has completed the Pre-Approved Component listing for our community which will hopefully make things easier for everyone regarding questions of replacement parts to our units. Please find the attachment - Component listing and Council’s memo.

Pet Ownership

Some pet owners are still negligent in adhering to the rules governing pet ownership within Fairfield. Violations reported include:

Insurance Information

Nationwide Insurance is Fairfield's Master Policy Carrier. There is a $25,000.00 deductible. Homeowners are encouraged to buy his/her own personal Condominium Unit Owner Policy that includes Loss Assessment Coverage. For more information and the agent POC, read this link.

FEMA's National Flood Insurance Program (NFIP) Summary of Coverage was prepared to help homeowner understand his/her flood insurance policy. It provides general information about deductibles, what is and is not covered by a flood insurance, and how items are valued at time of loss.

More information on NFIP at FEMA's website.

Proof of Flood Insurance

Lenders require proof of flood insurance annually. Please email the bank request form to certs@staplesagency.com. If you require further assistance, please contact Alyssa Passwaters at 410-546-3999.

Reserve Study Report

The report has been posted in the Fairfield secured forum. To access this post, homeowners are required to enter a password. All others, please contact the Fairfield's Property Manager for a copy of the report.

5. Property As Rental

Rental Rule Agreement

Homeowners are responsible to provide tenants with a copy of this document and to secure their signatures on the Renters Agreement Form revised on April 16, 2013.

For Shorterm Weekly Vacation Rental from one week to a month, homeowners provide renter with a copy of this Short Term Rental Agreement

Tenants with Pet

Tenants are prohibited to have pets. Homeowners will be fined if their tenants have pet, up to $500 after the third offense.

6. HOA Payment

Fairfield HOA Fee

The HOA will be increasing the monthly dues to $325, starting January 1, 2024.

Monthly Maintenance Fee

Send a check and the 2024 coupon payment to:

7. Miscellaneous

Neighborhood Watch

For information regarding neighborhood watch programs call Delaware State Police Troop 4 at 302-856-5850, ext. 324. Report any suspicious activity to 302- 855-2980. This number will reach the 911 center, but it will not be tying up the emergency line.

Delaware Government/Police Advisory

Collection of news/advisories from the State of Delaware Government and Police